P.O. Terms And Conditions

THE FOLLOWING GENERAL TERMS AND CONDITIONS (GTC) APPLY TO ALL ELECTRONIC HARDWARE LTD (ELECTRONIC HARDWARE LTD.) PURCHASE ORDERS AND CONTRACTS, UNLESS OTHERWISE NOTED. SPECIFIC ELECTRONIC HARDWARE LTD QUALITY REQUIREMENTS (EHGTC) CLAUSES APPLY WHEN NOTED ON THE PO.
EHGTC – 1 RIGHT OF ENTRY THE BUYER AND BUYERS CUSTOMER, AND THEIR CUSTOMERS, OR ANY APPLICABLE REGULATORY AGENCY WILL HAVE THE RIGHT TO ENTER THE SUPPLIER’S FACILITY TO PERFORM INSPECTION OR ENSURE COMPLIANCE TO THE CONTRACT.
EHGTC – 2 ACCEPTANCE OF THIS ORDER, OR THE INITIATING OF ANY PROCESS, OR THE FURNISHING OF ANY PRODUCT, OR THE ACCEPTANCE OF PAYMENT, CONSTITUTES UNCONDITIONAL ACCEPTANCE BY THE SUPPLIER.
EHGTC – 3 AMENDMENTS TO THIS ORDER, OR ELECTRONIC HARDWARE LTD TERMS AND CONDITIONS SHALL BE SET FORTH IN WRITING, VIA PURCHASE ORDER CHANGE NOTICE, AND /OR REVISIONS TO THE PURCHASE ORDER TERMS AND CONDITIONS. ELECTRONIC HARDWARE LTD WILL CONSIDER SUPPLIER’S REQUEST TO MODIFICATION OF, OR EXCEPTION TO, ONLY IF SUCH REQUEST IS MADE IN WRITING, PRIOR TO THE ACCEPTANCE OF THE ORDER (REF. ACCEPTANCE CLAUSE).
EHGTC – 4 SHIPMENT OF GOODS AND SERVICES UNDER THIS ORDER SHALL BE F.O.B AS SET FORTH ON THE FACE OF THE ORDER. SUPPLIER SHALL FOLLOW BUYERS INSTRUCTIONS REGARDING METHOD OF SHIPMENT, EXCEPT WHERE BUYER HAS SO STATED ON THE FACE OF THE ORDER. PRODUCT AND DOCUMENTS SHALL HAVE POSITIVE IDENTIFICATION BY REFERENCING THE ELECTRONIC HARDWARE PURCHASE ORDER.
EHGTC – 5 SCHEDULE FOR DELIVERY WILL BE THE RESPONSIBILITY OF THE SUPPLIER. THE SUPPLIER SHALL NOT BE HELD LIABLE FOR DAMAGES IN RESPECT TO DELIVERY DELAY DUE TO CAUSES BEYOND SUPPLIER’S REASONABLE CONTROL. HOWEVER, IF THE SUPPLIER DOES NOT MEET THE DELIVERY DATE AS DEPICTED ON THE FACE OF THE ORDER, THE BUYER MAY APPROVE A REVISED DELIVERY SCHEDULE, OR TERMINATE THE ORDER WITHOUT LIABILITY FOR SUCH TERMINATION.
EHGTC – 6 HAZARDOUS MATERIAL SUPPLIER AGREES TO FURNISH THE APPLICABLE MATERIAL SAFETY DATA (MSDS) SHEET(S) WITH EACH SHIPMENT, FOR PRODUCTS DESIGNATED BY INDUSTRY, STATE, OR FEDERAL AGENCIES AS HAZARDOUS MATERIAL. AS APPLICABLE TO ANY CHEMICALS THAT ARE SOLD TO ELECTRONIC HARDWARE
EHGTC – 7 PACKAGING AND PROTECTION OF THE PRODUCT SHIPPED SHALL BE IN ACCORDANCE WITH THE ELECTRONIC HARDWARE LTD PO OR BEST COMMERCIAL PRACTICE TO PROTECT PRODUCT FROM DAMAGE AND/OR DETERIORATION.
EHGTC – 8 CHANGE NOTIFICATION WHERE APPROPRIATE, SUPPLIER SHALL NOTIFY ELECTRONIC HARDWARE LTD OF CHANGES IN PRODUCT AND/OR PROCESS DEFINITION WHERE FIT FORM OR FUNCTION MAY BE AFFECTED.  CANCELLATION SHALL REMAIN THE RIGHT OF THE BUYER AND MAY BE INITIATED AT ANY TIME.
EHGTC – 9 TOOLING FURNISHED BY ELECTRONIC HARDWARE LTD SHALL BE MAINTAINED INDOORS, THE SUPPLIER IS RESPONSIBLE TO ENSURE ADEQUATE CARE IS UTILIZED WITHIN THEIR FACILITY, TO MAINTAIN THE TOOLING IN GOOD WORKING CONDITION. ANY DAMAGES TO THIS TOOLING, WHILE IN THE CARE OF THE SUPPLIER SHALL BE REPORTED TO THE ELECTRONIC HARDWARE LTD BUYER IN WRITING. ELECTRONIC HARDWARE LTD SHALL DISPOSITION DAMAGED TOOLING PRIOR TO FURTHER PROCESSING BY THE SUPPLIER. SUPPLIER REWORK OF ELECTRONIC HARDWARE LTD FURNISHED TOOLING SHALL BE AUTHORIZED IN WRITING.
EHGTC – 10 AGE SENSITIVE MATERIAL CERTIFICATE OF CONFORMANCE FOR AGE SENSITIVE MATERIAL SHALL CONTAIN THE FOLLOWING AS MINIMUM. DATE OF MANUFACTURE, SHELF LIFE EXPIRATION DATE AND STORAGE CONDITIONS TO ACHIEVE SHELF LIFE, IF NOT STATED ON NORMAL PACKAGE. SHIPMENTS WITH LESS THAN 70% REMAINING SHELF LIFE IS NOT ACCEPTABLE.
EHGTC – 11 NONCONFORMANCES IT IS THE RESPONSIBILITY OF THE SUPPLIER TO INFORM ELECTRONIC HARDWARE, WHEN IT HAS BEEN DETERMINED THAT A NON CONFORMING PRODUCTS HAS BEEN SHIPPED TO ELECTRONIC HARDWARE OR ITS CUSTOMERS AND OBTAIN ORGANIZATION APPROVAL FOR NON FORMING PRODUCT DISPOSITION.
EHGTC – 12 QUALITY ASSURANCE  THE SUPPLIER SHALL COMPLY WITH THE ELECTRONIC HARDWARE LTD QUALITY SYSTEM REQUIREMENTS AS SPECIFIED BY THE ELECTRONIC HARDWARE LTD SUPPLIER SURVEY OR PURCHASE ORDER. SUPPLIER AGREES TO IMPLEMENT AND MAINTAIN THE QUALITY OR INSPECTION SYSTEM DURING THE PERFORMANCE OF THIS CONTRACT. AN AUTHORIZED CERTIFICATE OF CONFORMANCE IS REQUIRED WITH EACH SHIPMENT. PROCESS SUPPLIERS SHALL FURNISH A COMPLETE CERTIFICATE OF CONFORMANCE WITH EACH SHIPMENT INDICATING THE PO NUMBER, SPECIFICATION NUMBER AND REVISION, NAME OF SUPPLIER AND QUANTITIES ACCEPTED AND REJECTED. MATERIAL SUPPLIERS SHALL FURNISH CHEMICAL/PHYSICAL TEST REPORTS WITH EACH SHIPMENT IDENTIFYING THE APPLICABLE SPECIFICATION AND REVISION, ACTUAL CHEMICAL COMPOSITION AND PHYSICAL PROPERTIES, MELT, HEAT, BATCH, OR LOT NUMBER(S). TRACEABILITY ALL PARTS / MATERIAL AND APPLICABLE DOCUMENTS MUST BE IDENTIFIED BY A MANUFACTURING LOT OR BATCH NUMBER BY THE SUPPLIER. RECORD RETENTION SUPPLIER SHALL RETAIN ALL RECORDS PERTAINING TO MATERIAL/ MFG PROCESS SPECIAL PROCESSES, TEST AND INSPECTION FOR A MINIMUM OF 7 YEARS OR AS REQUIRED BY THE ELECTRONIC HARDWARE LTD CUSTOMER; CHANGES TO THIS REQUIREMENT SHALL BE ADDRESSED ON THE PURCHASE ORDER. NOTIFY ELECTRONIC HARDWARE LTD PRIOR TO DESTRUCTION. ADDITIONAL ELECTRONIC HARDWARE LTD QUALITY REQUIREMENTS (EHGTC CLAUSES) APPLY WHEN REFERENCED BY ELECTRONIC HARDWARE LTD PO
EHGTC – 13 CONFLICT MINERALS POLICY ELECTRONIC HARDWARE IS FULLY COMMITTED TO COMPLIANCE WITH THE U.S. LEGISLATION AND SEC RULES REGARDING THE SUPPLY OF “CONFLICT MINERALS” , AS SUCH WE REQUIRE ALL OF OUR SUPPLIERS TO BE INCOMPLIANCE WITH THE SAME REQUIREMENT
EHGTC – 14 FLOWDOWN OF REQUIREMENTS (DFARS 252.225.7014 AND PURCHASE ORDER) WHEN REQUIRED BY CONTRACT OR PO, RAW MATERIAL OR ITEMS, WHICH CONTAIN “SPECIALTY METALS” (DEFINED AS CERTAIN STEEL AND OTHER ALLOYS, TITANIUM AND ZIRCONIUM) SHALL BE ACQUIRED FROM DOMESTIC OR QUALIFYING COUNTRY RESOURCES. ADDITIONAL FLOWDOWS AS RELATED TO THE PURCHASE ORDER REQUIREMENTS, INCLUDING BUT NOT LIMITED TO PURCHASING DOCUMENTS AND KEY CHARACTERISTICS.
EHGTC – 15 COUTERFIT THE SUPPLIER AGREES NOT TO PROVIDE ANY PRODUCT WHERE PRODUCT CANNOT BE TRACEABLE – SUPPLIER AGREES NOT TO PROVIDE ANY PRODUCT THAT IS OR COULD IN THE FUTURE BE DETERMINED AS COUNTERFEIT
EHGTC – 16 SUPPLIERS ARE REQUIRED TO FOLLOW AND IMPLEMENT A CODE OF ETHICS .
The Following Clauses Apply only when referenced on Purchase orders
EHGTC – 17 TEST SPECIMENS SHALL BE REQUIRED WHEN THERE IS A DESIGN APPROVAL FROM AN ELECTRONIC HARDWARE LTD CUSTOMER, INSPECTION, INVESTIGATION OR AUDITING. TESTING RECORDS AND CERTIFICATES SHALL BE PROVIDED WHEN REQUESTED ON THE PURCHASE ORDER
EHGTC – 18 SOURCE INSPECTION – ELECTRONIC HARDWARE LTD SOURCE INSPECTION AND/ OR CUSTOMER VERIFICATION IS REQUIRED AT SUPPLIER FACILITY PRIOR TO SHIPMENT WHEN REQUESTED ON THE PURCHASE ORDER. ELECTRONIC HARDWARE LTD WILL PLACE AN INSPECTION STAMPS ON THE SUPPLIER SHIPPER TO INDICATE ELECTRONIC HARDWARE LTD ACCEPTANCE. CONTACT ELECTRONIC HARDWARE LTD AT LEAST 48 HOURS PRIOR TO SHIPMENT FROM SUPPLIER FACILITY.
EHGTC – 19 GOVERNMENT SOURCE INSPECTION IS REQUIRED AT SUPPLIER FACILITY PRIOR TO SHIPMENT WHEN REQUESTED ON THE PURCHASE ORDER. SUPPLIER SHALL CONTACT ELECTRONIC HARDWARE LTD AND APPLICABLE GOVERNMENT REPRESENTATIVE TO ARRANGE FOR GOVERNMENT ACCEPTANCE PRIOR TO SHIPMENT FROM SUPPLIER FACILITY.
EHGTC – 20 INSPECTION RECORDS – THE SUPPLIER SHALL PROVIDE AN INSPECTION REPORT (IR) IDENTIFYING ENGINEERING REQUIREMENTS AND ACTUALS. FORMAT WILL INCLUDE DESIGN CHARACTERISTICS INCLUDED IN AS9102 FAI DOCUMENTATION. USE OF SUPPLIER OR ELECTRONIC HARDWARE LTD FORM IS ACCEPTABLE IF ALL AS9102 ELEMENTS ARE INCLUDED ON REPORT. ONE COPY OF THE IR SHALL BE FURNISHED TO ELECTRONIC HARDWARE LTD REPRESENTING EACH MANUFACTURING LOT.
EHGTC – 21 INSPECTIONS – WHEN REQUESTED BY PURCHASE ORDER THE SUPPLIER SHALL PERFORM 100% INSPECTION OF THE ELECTRONIC HARDWARE LTD NOTED CHARACTERISTICS, A RECORD OF THE INSPECTION RESULTS SHALL BE PROVIDED TO ELECTRONIC HARDWARE LTD., SAMPLING INSPECTION IS ONLY ALLOWED WHEN USING A STATISTICALLY VALID PLAN AS PER THE ANSI Z1.4 STANDARD.
EHGTC – 22 ITAR – WHEN REQUIRED BY PURCHASE ORDER THE PRODUCT SHALL BE PROCESSED MEETING THE ITAR REQUIREMENTS FOR INTERNAL AND EXTERNAL PROCESSING

foot